Job Details

Office Administrator

Position Number: 6672084
Location: Madison, WI
Position Type: Human Resources

Office Administrator

Current Madison College employees must apply to the internal career site by logging into Workday

Job Posting Date:
October 24, 2025

Application Deadline:

Salary Information:
$58,718 - $68,596

For current employees, pay may not be restricted to the posted range and will be set in accordance with the Madison College Compensation Manual guidelines for internal salary placement.

Department:
VP of Human Resources

Job Description:

Madison College is seeking an Office Administrator to provide high-level administrative support to the Vice President of Human Resources, Equal Opportunity, and Civil Rights, ensuring the efficient operation of the HR department and the office as a whole. This position is instrumental in ensuring the department's effectiveness through sound judgment, organizational excellence, and a commitment to quality service. The successful candidate will manage complex administrative functions, maintain the highest standards of accuracy and confidentiality, and cultivate productive relationships with internal and external stakeholders. This role contributes directly to the College's strategic objectives by promoting efficient operations, reliable record management, and responsive, service-oriented support that strengthens institutional performance.

Madison College believes every team member brings unique perspectives and experiences that enhance our ability to understand and engage with the world, tackle challenges, and develop innovative solutions. Come be part of our great team!

This full-time, exempt, year-round position follows standard office hours, Monday through Friday, 8 a.m. to 4:30 p.m. The role is primarily onsite at our Truax Campus in Madison, Wisconsin, with remote work on Fridays (subject to change per college policy).

Madison College offers an excellent benefits package including vacation, holidays, health/vision/dental/life insurance options and participation in the Wisconsin Retirement System (WRS).

REQUIRED DOCUMENTS/DEADLINE: This position will be open until filled, with a first review date of November 16, 2025, at 11:59 pm. After this date, the recruitment may close without further notice. Failure to submit these documents by the first review date will render your application ineligible.

1. Cover Letter

2. Resume

Accountabilities:

Plans and coordinates purchasing, travel and financial transactions and long-term administrative services including monitoring budgets, and resolving discrepancies and ensuring compliance with institutional policies to support operational continuity.
Prepares and edits correspondence, reports, forms, spreadsheets and other documents related to operational, budgetary and administrative processes to ensure accuracy, completeness and compliance with institutional standards.
Supports planning and coordination of meetings, events and communications to enhance engagement, ensure accuracy of documentation, support with tracking projects and align with departmental initiatives.
Provides project and operational support across multiple areas including contracts, reporting and budget planning to improve efficiency and meet institutional goals.
Exercises independent judgment in resolving complex operational issues, improving processes and supporting day-to-day departmental functions to ensure effective service delivery.
Maintains SharePoint for accuracy of the Human Resources site and currency of documents/resources.
Maintains accurate records and documentation related to complaints, investigations and outcomes. This includes general employee complaints as well as allegations of bias, harassment, and discrimination.
Tracks, documents, and maintains records of all required employee training and acknowledgments necessary to support Equal Opportunity and Civil Rights compliance.

Knowledge, Skills & Abilities:

Knowledge of administrative procedures, records management practices and budget monitoring.
Knowledge of scheduling systems, academic processes and institutional policies.
Skill in using administrative software, databases and reporting tools.
Ability to interpret and apply complex procedures, policies and guidelines across administrative and academic functions.
Ability to manage multiple processes, meet deadlines and maintain accuracy in a fast-paced environment.
Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
Experience in data gathering, analysis, and report preparation.
Ability to exercise independent judgment and problem-solving.

Minimum Requirements:

Education:
Bachelor's degree required. An Associate's degree may be considered with equivalent additional work experience.
Experience:
(2) Two plus years of relevant, professional administrative experience, preferably supporting leadership or comparable high-level roles.

Preferred experience:

Experience with HRIS, Conduct Management Software, SharePoint or similar.

Madison College does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term.

If you are experiencing application issues, please contact us at the Talent Acquisition email Talent@madisoncollege.edu or HR hotline (608) 246-6900.

To ensure that emails from us regarding your application do not go to your spam folder, please add the @madisoncollege.edu domain as a safe sender in your email.

Madison Area Technical College does not discriminate on the basis of race, color, national origin, sex, disability or age in employment, admissions or its programs or activities. Madison College offers degrees, diplomas, apprenticeships and certificates in Architecture & Engineering; Arts, Design & Humanities; Business; Construction, Manufacturing & Maintenance; Culinary, Hospitality & Fitness; Education & Social Services; Health Sciences; Information Technology; Law, Protective & Human Services; Science, Math & Natural Resources; and Transportation. Admissions criteria vary by program and are available by calling our Enrollment Office at (608) 246-6210 or (800) 322-6282 Ext. 6210. The following person has been designated to coordinate Title IX of the Education Amendments of 1972 and Section 504 of the Rehabilitation Act of 1973 and to handle inquiries regarding the college's nondiscrimination policies: Lisa Muchka, Director, Civil Rights and Compliance, 1701 Wright Street, Madison, WI 53704 (608) 246.5221

To apply, visit https://madisoncollege.wd5.myworkdayjobs.com/en-US/jobsatMadisonCollege/job/Truax-Campus-Madison/Office-Administrator_R0005660

About Us
Welcome! Thank you for visiting our career site, where Madison College is committed to matching talent to opportunity. We are known for our real-world, smart approach to learning - offering students innovative, high-tech career pathways and college transfer opportunities with more than 150 programs to choose from. Madison College is a great place to work and has been for over 100 years, serving more than 33,000 students in 12 south-central Wisconsin counties. The College offers generous salaries, benefits, and an inspiring work environment. Employees enjoy a culture dedicated to lifelong learning, wellness and inclusiveness.

Take some time and look around - once you've have a chance to explore our current opportunities, apply to the ones you feel best suit your interests, background and experiences. Thereafter, you can keep track of your application status and watch for new opportunities that might be of interest to you.

Along with our competitive wages, check out the benefits that we offer: https://madisoncollege.edu/careers
Learn More about Madison College: https://madisoncollege.edu/about

As part of the application process, finalists will undergo a background check including criminal history, educational verification, and references. Criminal history will not automatically disqualify you from employment. All cases are considered on an individual basis, and the offense will be compared to the position for which you are applying.