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Academic Administrator
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Position Number: 3302822
Location: West Hartford, CT
Position Type: Academic Vice Presidents and Provosts

University of Hartford

Academic Administrator

Job Description
Acts as the first point of contact within the college for students, faculty, staff and the general public. Provides administrative support and services to the college in an effort to ensure the effective operations of departments, programs and office functions. Performs all duties in full support of the University's brand, understanding that the positive and effective execution of these duties are instrumental to the University of Hartford's core business - the education of students.

Essential Job Duties
Job Duties

This job description of the job is for identification and administrative purposes only. It is not intended to be a complete statement of all duties, which may be assigned by the supervisor according to varying needs.

Description of Key Responsibility: Provides administrative support and services to the college in an effort to ensure the effective operations of academic programs and office functions. Assists faculty with course syllabi and ensures proper filling for AACSB purposes. Coordinates textbook orders on behalf of faculty.

Description of Key Responsibility: Maintains financial and budgetary records for the college. Prepares a variety of budget analyses and reports for review. Prepares and processes work orders, requisitions, payments, Personnel Action Forms (PAFs), Rosters and Contracts as necessary and appropriate. Utilizes the BANNER system to track budget expenses and research information. Monitors purchase card (PCard) transactions in an effort to assist with proper tracking and reporting of expenses.

Description of Key Responsibility: Assists the college in the coordination and execution of events for the respective academic departments including, but not limited to, receptions, conferences and faculty meetings. Ensures logistics of set-up and programming for scheduled events are handled timely, accurately and within assigned budgetary constraints.

Description of Key Responsibility: Assists college staff and faculty with academic program marketing in an effort to drive an increase in enrollment and retention within academic programs. Prepares marketing materials for prospective and current students, faculty and staff as appropriate. Ensures all materials adhere to University branding initiatives and standards. Works with the Office of Marketing and Communication as appropriate.

Description of Key Responsibility: Serves as a resource to graduate and undergraduate students regarding general academic program guidelines. Assists with development, maintenance, and distribution of academic program materials in electronic and/or hard-copy formats. Refers students to faculty and Academic Services for academic program requirements and questions, student concerns and semester course advising. Acts as a liaison between faculty and students as appropriate.

Description of Key Responsibility: Maintains a comprehensive filing system for each academic department in an effort to ensure easy retrieval of information by faculty and staff. Ensures departmental supplies are ordered as necessary and within budgetary guidelines for effective office operations. Opens, sorts and distributes department mail.

Description of Key Responsibility: Performs other related duties as assigned.

Formal Education:
Associates Degree or Two Year equivalent required.

Work Experience:
Normal office situation

Impact of Actions:

Complexity:

Decision Making:

Internal Communication:

External Communication:

Customer Relations

Managerial Skills

Knowledge and Skills

Special Skills
The ability to work effectively with diverse groups.

For full application instructions and position description, visit: https://hartford.peopleadmin.com/postings/5687