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Administrative Assistant
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Position Number: 3306406
Location: Winter Park, FL
Position Type: Secretary and Administrative Assistants

Administrative Assistant

Job no: 493352
Work type: Staff (Full-Time)
Location: Orlando, FL, Winter Park, FL
Categories: Rollins Museum of Art
Division: Academic Affairs

Rollins is the best college in Florida, but don't just take our word for it. See what the experts are saying. Explore all of the ways Rollins is top ranked—from our academic excellence and expert faculty to our unparalleled campus and one-of-a-kind study abroad opportunities.

For the 13th consecutive year, Rollins College has been named a "Great College to Work For". Be a part of the Rollins experience and find a place where you belong. Ready to join us?

Our Service Excellence Philosophy:
At Rollins, we strive to be responsive, respectful, collaborative, competent, and inclusive in all that we do. Whether serving prospective or current students, alumni, local residents, or our fellow faculty and staff colleagues, these standards define the Rollins service experience.

Benefits & Perks:
15 Days - Paid Time Off (vacation, sick and personal time)
10 Days - Paid Holidays
5 Days - Paid College Closure Days
Eligible for Medical, Prescription, Dental & Vision Insurances (within 30 days of hire)
100% Employer-Funded Health Reimbursement Account ($125+/month)
100% Employer-Paid Short & Long Term Disability Insurance
Domestic Partner Benefits
11.5% Employer Retirement Contributions
Discounted On-Campus Dining Meal Plans
Free On-Campus Parking
Free Access to Campus Amenities (gyms, pools, library, sporting events and more)
Free Full Tuition for Employees in our Hamilton Holt and Crummer MBA Programs
Pet Insurance
100% Employer-Funded Employee Assistance Program
Flexible Spending Accounts
Award-Winning Wellbeing Programs: Blue Rewards, Rally Dollars, Hinge Health Musculoskeletal Coaching
Plus More!

Additional Perks:
Local & National Discount Programs, including Winter Park Locations (i.e. shops, restaurants, gift cards and more)
Free E-Training Courses & Professional Development Opportunities
IT Software & Laptop Discounts (Apple, Lenovo, and more)
College Bookstore Discounts
Annual Service Awards & Recognition Programs
Discover what it's like to live in Orlando: Live, Work, Play and Learn
Plus More!

The hourly rate is $16.00.

Position Summary:
The Administrative Assistant provides administrative, accounting and organizational support to the museum team and assists the Director with budget management and grant reporting. S/he plans and coordinates special events for the museum and liaises with other Rollins departments (Finance, Events Management, Facilities) and the Board of Visitors.

Essential Responsibilities include:
Provides general administrative support for the department, working collaboratively with all members of the team.
Provides accounting support (pays invoices; reconciles budget for funds overseen by museum, including processing of reallocations; assists director in compiling budgets and reports).
Plans and coordinates special events for the museum; works collaboratively with the Donor and Guest Relations Liaison and the Director of Development for member and donor events; liaises with Events Management.
Makes arrangements for visiting scholars and artists (contracts, accommodations, reimbursements, etc.).
Assists with PR and marketing efforts.
Provides support for the Board of Visitors, including scheduling meetings; ongoing communication; taking minutes at board and committee meetings; etc.
Assists the Bruce A. Beal Director with preparation and submission of annual grant proposals and board reports.
Fills in for Visitor Services at the front desk for breaks.

Minimum Qualifications:
High school diploma.
At least 1 year of experience in an administrative capacity and/or customer service.
Strong organizational and time-management skills.
Strong communication skills, both oral and written.
Superior customer service skills.
Ability to work in a team as well as independently.
Sense of teamwork and readiness to be flexible and take on new tasks; proactive and able to multi-task.

Preferred Qualifications:
College degree.
Familiarity of financial spreadsheets and the budgeting process.
Familiarity with a small institution environment.

Work Schedule:
The Administrative Assistant is scheduled to work 7.5 hours/day, 37.5 hours per week. The schedule for this role is:

Monday - Friday, 8:30am to 5:00pm (with a 1 hour paid lunch)
*Overtime, special events and weekends may be required as needed.

Work Environment:
Front-facing customer service role on-campus, office environment.
Work requires visual strain and use of computer.

Instructions to Applicants:
To apply, please submit an application and upload the following materials:
1. Resume
2. Cover Letter
Screening of applications will begin immediately and continue until the position is filled.

About the Rollins Museum of Art:
The Rollins Museum of Art is a teaching museum that stimulates transformative encounters with works of art while integrating art learning into daily life for campus and community.
The Rollins Museum of Art is a premier teaching and destination museum vital to the cultural fabric of our campus and community, its diverse and growing collection experienced as intimate, innovative, and inspirational.

About Rollins College:
Rollins is committed to fostering a diverse and inclusive campus community, and the College celebrates the open exchange of ideas within a climate of civility and mutual respect. We view differences—from race and ethnicity to sexual orientation and political perspectives—as rich opportunities for understanding, learning, and growth.

Through its mission, Rollins College is firmly committed to creating a just community that embraces multiculturalism; persons from historically under-represented minority groups are therefore encouraged to apply. Rollins does not discriminate on the basis of sex, disability, race, age, religion, color, national or ethnic origin, ancestry, marital status, veteran status, sexual orientation, gender identity, gender expression, genetic information, physical characteristics, or any other category protected by federal, state, or local law, in its educational programs and activities.

FLSA Status: Non-Exempt

Service Months: 12

Advertised: 28 Jul 2022 Eastern Daylight Time
Applications close:

To apply, please visit: https://jobs.rollins.edu/en-us/job/493352/administrative-assistant