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Administrative Support Assistant 3
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Position Number: 2986775
Location: University Park, PA
Position Type: Secretary and Administrative Assistants

Administrative Support Assistant 3

Position Description:

The Office for Research and Graduate Education in the College of Agricultural Sciences at Penn State is seeking a dedicated and dynamic Administrative Support Assistant. The Administrative Support Assistant will be a detailed-oriented and organized individual who will provide direct administrative and professional support.

The successful candidate will be responsible for the following:

Graduate Education administration by serving as the primary contact for the Graduate Education administrative team as the liaison between the Graduate Program and Graduate School staff. Coordinating and managing the college-wide Graduate Education activities to include orientations, workshops, internal grant and award competitions.
Calendar Management for the Assistant Dean for Research and Graduate Education (primary contact) and the Associate Dean for Graduate Education and the Research Initiatives Associate (secondary contact).

This individual will be the initial point of contact for all Graduate Education. Administrative duties will include but are not limited to:

Answering, screening, directing, and/or processing telephone calls and emails
Interfacing with Directors of Graduate Studies (DGS), Graduate Coordinators, students, faculty, and staff
Coordinating and scheduling meetings and activities
Creating and maintaining files, databases, and reports
Composing and editing written communication, correspondence, meeting minutes, reports, and presentations
Communicating and collaborating with counterparts within the college and/or university
Providing information and/or referring, as appropriate
Assisting with other administrative tasks
Serving as a backup to other staff, as needed

This position typically requires a High School diploma or higher plus two years of related experience, or an equivalent combination of education and experience. Post high school education and additional experience and/or education and competencies are preferred. The successful candidate must be highly motivated, organized, and detail-oriented while having professional written and verbal communication skills, excellent interpersonal skills, and a teachable spirit. The ability to coordinate several projects simultaneously is essential and the willingness to adapt to dynamic situations will be critical. Experience and proficiency with Microsoft Office, iTwo, LionPath (Penn State's student information system), Graduate Admissions Decision System (GRADS), Graduate Award Tracking System (GRATS), and Graduate Program Management System (GPMS) is required. Familiarity with eSteward (database for Gifts and endowment), Infoready (proposal management system), SIMBA (financial system), Workday (Human Resources System), and Penn State's listserv is desired.

Cover Letter and Resume

Both a cover letter and resume must be submitted to be considered for this position.

The following background checks must be successfully completed for this position:

This position will require successful completion of standard background checks.

The Pennsylvania State University is committed to and accountable for advancing diversity, equity, and inclusion in all of its forms. We embrace individual uniqueness, foster a culture of inclusive excellence that supports both broad and specific diversity initiatives, leverage the educational and institutional benefits of diversity, and engage all individuals to help them thrive. We value inclusive excellence as a core strength and an essential element of our public service mission.

Apply online at https://psu.wd1.myworkdayjobs.com/PSU_Staff/job/University-Park-Campus/Administrative-Support-Assistant-3_REQ_0000020218-2

CAMPUS SECURITY CRIME STATISTICS: For more about safety at Penn State, and to review the Annual Security Report which contains information about crime statistics and other safety and security matters, please go to http://www.police.psu.edu/clery/, which will also provide you with detail on how to request a hard copy of the Annual Security Report.

Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.