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- Executive Officer for Finance & Administration-International Arctic Research Center
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Executive Officer for Finance & Administration-International Arctic Research Center
Job No: 521693
Work Type: Hybrid, Staff Full-time
Location: Fairbanks
Categories: Administrative/Personnel, Human Resources, Business/Accounting/Finance, Research/Science/Grants
The International Arctic Research Center (IARC) at the University of Alaska Fairbanks (UAF) is seeking a new Executive Officer (EO). IARC is recognized internationally as a center of excellence and innovation for transdisciplinary research on the Arctic and rapid change. The EO is responsible for the financial and contractual compliance of all IARC fiscal operations with federal, state, and university regulations. The EO will represent the center, advise the IARC Director as a member of the Executive Team, and communicate and coordinate with other units across UAF. The EO is also responsible for the overall administrative activities of IARC and provides supervision, including day-to-day guidance, of the administrative staff. At IARC, we value a culture of inclusion that leverages the research, educational and institutional benefits of diversity, and engages all individuals to help each thrive. Our strength and success as a research institute and university are built on the foundation of a wide range of perspectives and experiences. IARC is committed to diversity, equity and inclusion, follow this link to IARC's DEI statement https://uaf-iarc.org/about-iarc/. If you are interested in helping IARC build a deeper understanding of the Arctic and respond to society's needs through actionable science, we encourage you to apply.
Duties:
15-Act as the Director's sounding board and confidante, providing the Director with options and courses of action and possible consequences. Advice provided by the EO must be sound and frank and based on facts, historical perspective, precedent, and a common-sense approach. -Work cooperatively with managers and staff of UAF colleges, schools, and departments that have IARC jointly appointed faculty to coordinate accurate annual contracts, recruitments, resignations, and retirements. Accountable to foreign agencies for negotiating, implementation, and oversight of foreign contracts. -Provide problem solving and conflict resolution to faculty and staff as needed in their pursuit and support of research activities.Essential 15Advise the IARC Director as a member of the executive team that manages the center and sets overall goals, budget, and strategic planning for the center. The Executive Officer (EO) informs the Director of all potential and actual problems and issues arising from center activities and implements courses of action for resolving problems and reaching goals. The EO acts as a liaison between the faculty, staff, and the Director to maintain overall cohesion and effective management within the center. Participate in the broader management and budget meetings chaired by the Director that reviews the status of program development, the budget, recruitments, space and safety issues, internal and public information and event planning.Essential 15Coordinate teamwork to ensure effective and efficient administration of research support throughout the center to include all IARC administered facilities, centers, programs, cooperative agreements, networks, research cores, field stations, and research support commitments to programs at other universities, institutes, and state and federal agencies.Essential 15Manage overall center administrative activities. Supervise and coordinate research support among the IARC fiscal managers, facility/laboratory operations manager, purchasing technician, and the human resources coordinator. Provide day to day guidance and direction, assign and review their work, and chair administrative staff meetings.Essential 20Ensure the financial and contractual compliance of all IARC fiscal operations with federal, state and university regulations. Oversee the preparation of the annual operating budget to include budgeting of non-restricted and restricted funds for costs associated with the IARC share of joint faculty contracts, operations, and research support. This includes support of the IARC, Scenarios Network for Alaska & Arctic Planning (SNAP), Alaska Center for Climate Assessment & Policy (ACCAP), Alaska Fire Science Consortium (AFSC), Alaska Climate Adaptation Science Center (AK CASC), Cooperative Institute for Climate, Ocean, and Ecosystem Studies (CICOES), all research departments housed within IARC''s structure.Essential 20-Interact and communicate with UA/UAF administrators, external contacts, and consult with other administrative team members to represent the center, advise the director in or making decisions when the director is unavailable. Participates in UAF-wide strategic planning sessions and administrative meetings regarding research administration, and seek out innovative ways of providing effective and efficient support for research and center administration through university and national professional training opportunities. Communication and coordination with other UAF centers and colleges and through consultation with directors and faculty. -Director signature authority for all administrative, personnel, and financial documents of the center. Authority to commit the center to major expenditures and/or obligations, and attends university-wide meetings on behalf of the director to represent the center in the director's absence. Meet as needed with the director and the fiscal manager to review the status of the center budget and contribute to decisions in setting priority expenditures within the unrestricted budget allocationEssential
-High level leadership, managerial, and supervisory experience. Demonstrated experience in public administration and promotion of university or corporate best practices.
-Demonstrated success in strategic short and long-range planning processes.
-Demonstrated ability to work well under pressure, meet deadlines, and handle stress successfully.
-Strong written and oral communications skills.
-Sound judgment and effective mediation, negotiation, and conflict resolution skills. Demonstrated knowledge of the management of academic institutions and their political structures, budget and policy development.
-The ability to develop a thorough understanding of the mission, goals, and operations of the center.
-Interest in basic and applied research, Arctic science, and faculty development and graduate student research.
-Ability to grasp and capitalize on the functions and duties of faculty and staff in support of the center mission and the role of the center in the university system and national and international scientific communities.
-Ability to represent and advance the interests of the IARC in the absence of the Director.
-Ability to analyze complex problems and provide solutions, assess the gravity of situations and issues and recommend solutions.
-Ability to understand and effectively communicate financial data to different audiences.
-Experience with, or the ability to gain advanced knowledge of, university fund accounting and cost procedures and private, federal, state and university policy & regulations, federal OMB Circulars and CFRs, Cost Accounting Standards, Federal Acquisition Regulations, GAAP, UA Disclosure Statement, and other regulatory issues related to restricted fund accounting, federal and non-federal sponsored program regulations, negotiated current and projected indirect cost, staff benefit rate agreement and basic premises, and electronic research administration.
Additional special skills/knowledge needed for this position:
Expert planning and leadership skills. Strong public administration skills. Ability to develop and initiate sound improvements to executive management. Ability to create and implement effective strategic plans. Ability to identify, organize, plan and allocate resources. Evidence of experience in budget development and management. Demonstrated knowledge and dedication to working cooperatively with diverse groups to include faculty, staff and administrative teams.
Preferred knowledge, skills or abilities:
At least 5 years of professional experience in accounting, contracts, personnel, and general office operations, procurement, A/R, A/P, payroll, travel, recruitment procedures and university or equivalent policy and accounting regulations.
Master's degree in accounting, business administration, or relevant and equivalent combination of training and experience. Shows experience in working in a university/academic setting, indication of and understanding of administration of grants, awards, proposals, fiscal compliance and other complex situations.
This is a full-time, 12-month, exempt executive staff position complete with both a competitive salary (DOE) and full employee benefits package.New hires will be placed on the UA staff salary schedule, Grade 83, based on education and experience.
UA employees receive excellent benefits including participation in State of Alaska PERS retirement, 12 paid holidays per year, tuition waivers for employees and family members, and affordable medical, dental and vision care coverage.
Please attach a resume, cover letter, and the names and contact information (email address and phone number) for three (3) professional references with your application.
To ensure consideration for this position, please submit your application no later than 11:55 pm Alaska Standard Time, On Sunday, September 18, 2022. Review of applications by the hiring committee will begin on Monday, September 19th, 2022.
*To be eligible for this position, applicants must be legally authorized to work in the United States without restriction. Applicants who now or may in the future require visa sponsorship to work in the United States are not eligible.
UAF COVID Requirements
Effective immediately, all new UAF hires, whose job function or work location results in the employee being subject to the UAF vaccine requirements guided by the Federal Contractor Employee vaccine mandate*, must be fully vaccinated with an FDA- or WHO- authorized or approved COVID-19 vaccine or have obtained a university-approved disability/medical or religious exemption no later than six weeks from the new hire's start date.
Proof of vaccination does not need to be provided to apply. If offered the position, the successful applicant will be contacted for proof of vaccination.
*Employees based on UAF's Troth Yeddha' (Fairbanks) campus, regardless of university affiliation and remote work status; Employees based in UAF research units outside Fairbanks (including Seward Marine Center, Kodiak Seafood and Marine Science Center, HAARP, Poker Flat, Lena Point, and Toolik Field Station); and Employees, regardless of their work location, paid by or directly working on impacted UAF federal contract.
Reasonable Accommodation Statement:
The University of Alaska (UA) is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing this application or during any phase of the interview process, please contact UA Human Resources by phone at 907-450-8200.
Affirmative Action Statement:
UA is an AA/EO employer and educational institution and prohibits illegal discrimination against any individual: www.alaska.edu/nondiscrimination
Background Check:
The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check.
Public Disclosure Statement:
Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act.
University of Alaska is a Drug-Free Workplace.
University of Alaska campuses are Tobacco-Free.
Training Policy:
It is the policy of the University of Alaska (UA) that all employees are required to complete training to meet the requirements of the positions they hold, and to complete the required training within a specified period to remain employed at the UA.
Contact Information:
If you have any questions regarding this position, please contact University of Alaska HR at 907-450-8200.
Applications Close: Open until filled
To apply, visit: https://careers.alaska.edu/en-us/job/521693/executive-officer-for-finance-administrationinternational-arctic-research-center
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