Job Details

This ad is expired.

Accounts Payable Coordinator, Waukesha

Apply for this job

Position Number: 3079428
Location: Waukesha, WI
Position Type: Business and Financial Management

Accounts Payable Coordinator, Waukesha

General Information

Job Title:Accounts Payable Coordinator
Location:
- 100 N East Ave
- Waukesha, WI, 53186
- United States
Employee Type:Support Staff
Job Category:Business Office, Staff

Description
Responsibilities:

Review and distribute all vendor invoices for approval, matching invoices with purchase orders.

Review all invoices and requests for payment for appropriate account numbers, authorizations, and documentation per University policy.

Review all expense reports for compliance with University policy and documentation.

Perform data entry function for all invoices, requests for payment, and expense reports in an accurate & timely manner.

Create and distribute accounts payable payments in a timely manner, matching invoices with checks, direct deposits, electronic fund transfers, and credit card payments.

Meet key payable processing deadlines.

Maintain vendor files.

Establish and update vendor profiles in University software system.

Maintain files on student non-cash prizes for inclusion on 1099 MISC reporting as needed.

Back up purchase order preparation and distribution.

Monitor Open PO's and vendor statements for past due invoices, resolve billing problems.

Communicate with University employees for information accuracy and problem resolution.

Respond to vendor, employee, and student inquiries.

Perform month end A/P reconciliation.

Assist the Senior Accountant in basic accounting projects related to A/P.

Miscellaneous duties as assigned by supervisor.

Qualifications:

Education and/or Experience:

High school diploma or equivalent

Accounts payable experience required

Basic bookkeeping experience desired

Mathematical Skills:

Ability to add, subtract, multiply and divide

Technology Skills:

Create simple text documents in Word

Use and maintain voice mail and e-mail

Possess average keyboarding skills

Use University software to create & maintain A/P information

Create and maintain simple Excel spreadsheets

Use Microsoft Teams for communication and virtual meetings.

Human Relations Skills:

Communicate effectively verbally and in writing, in person, via the telephone and through email.

Able to work independently

Able to multi-task

Possess Customer Service skills

Excellent organizational skills

Candidates must be willing and able to support and advance the University mission.

Physical Demands:

Able to sit for extended periods of time

Able to lift and carry up to 10 pounds

Able to walk short distances

Able to reach and bend

To apply, please visit: https://secure4.saashr.com/ta/6153588.careers?showjob=503590980