Job Details

Manager, Financial Aid Systems

Position Number: 6858689
Location: Long Beach, CA
Position Type: Financial Aid

Manager, Financial Aid Systems

Salary: $107,922.00 - $147,044.00 Annually
Job Type: Full Time
Job Number: 26-020
Closing: 2/5/2026 4:00 PM Pacific
Location: Both Liberal Arts Campus & Trade Tech and Community Learning Campus, CA
Department: Financial Aid Administration

Description

Information Security Administrator

OPEN RECRUITMENT
6-MONTH ELIGIBILITY LIST

11 STEPS - RANGE 9 / MANAGEMENT TEAM
$107,922.00 - $147,044.00 ANNUALLY
CURRENT VACANCY: 100%, 12 MONTHS

This recruitment will be used to fill all current and future vacancies.

*Proof of required documents, such as degree or transcripts, must be uploaded to the online application at the time of filing. Proof of education for degrees or units outside the United States must include proof of educational equivalency. Applications that fail to include all necessary documents will be considered incomplete and will be rejected.*

For experience and/or education substitutions, you must attach a statement clearly outlining how your additional experience and/or education covers the minimum requirements and qualifies you to perform the duties of the classification.

A limited number of candidates who best meet the needs of the District will be invited to continue in the examination process. It is important that your responses are clear and concise. Responses that are incomplete or unclear will not receive credit. The Work Experience you list on the application must also include all recent and relevant experience (including volunteer or unpaid work if the duties/responsibilities directly related to the job you are seeking) in order for your application and supplemental application to be considered. Experience is evaluated on the basis of a verifiable 35 hour week, unless specified otherwise. Prorated part-time experience may be acceptable. Successful candidates who pass all parts of the examination process will be placed on the eligibility list* in order of their relative merit as determined by these competitive examinations.

The Financial Aid Department at Long Beach City College is seeking an experienced Financial Aid Systems Manager with a strong background in financial aid operations and PeopleSoft systems processing. In this role, you will oversee the setup, maintenance, and improvement of financial aid systems to ensure accurate processing and regulatory compliance. You will work closely with Information Technology Services and Financial Aid leadership on system updates, testing, and reporting, and serve as a key resource for maintaining data integrity and efficient workflows. This position plays an important role in supporting reliable, well-functioning financial aid systems.

The successful candidate will need to:

Demonstrate strong knowledge of management and supervision practices, including classified human resources policies, procedures, and labor contract provisions.
Apply comprehensive knowledge of federal, state, and local financial aid regulations and requirements, including Title IV, grants, Title V, FERPA, Education Code, and loan programs.
Understand and manage federal financial aid reporting processes and systems, including Gainful Employment, FISAP, Program Participation Agreements, and related submissions and corrections.
Utilize enterprise ERP/SIS concepts, integrations, and data flows to support financial aid processing, reconciliation, and reporting.
Apply change and release management principles, including system configuration, testing methodologies (fit/gap, UAT, test scripts), and audit documentation practices.
Supervise, train, and coordinate staff supporting the student information system, financial aid systems, and related third-party applications.
Interpret and ensure compliance with complex regulatory requirements while organizing and prioritizing multiple projects and deadlines using sound judgment.
Analyze operations and implement process improvements to strengthen compliance, data quality, and service outcomes.
Communicate clearly and professionally, develop documentation and training materials, collaborate effectively with diverse stakeholders, and represent the District with internal and external partners while working a flexible schedule as needed.

AT-A-GLANCE POSITION INFORMATION

Type of position: Full time / Exempt / Non-Represented (40 hours/week)
Position Status: Permanent
Schedule: Monday-Friday, 8:00 AM to 5:00 PM
Location: LAC and TTC campuses
Salary: Management Range 9 $107,922.00 - $147,044.00 ANNUALLY
*Eligibility list: Will be valid for 6 months once approved or ratified by the Personnel Commission. We reserve the right to use the established eligibility list for vacancies (permanent and temporary) in this classification as well as related classifications
Advanced salary placement: Generally, new employees start at the first step on the salary schedule. Advanced salary placement may be considered on a case-by-case basis; however, please note that requests are typically capped at Step 3.
Benefits: The District provides an excellent and comprehensive benefits package. Please refer to the Benefits tab for more details.

For further information on the position or application process, please contact (562) 938-4624.

ABOUT LONG BEACH CITY COLLEGE:

Long Beach City College is committed to providing equitable student learning and achievement, by delivering high quality educational programs and support services to our diverse communities. Long Beach City College currently has the privilege of serving approximately 34,798 students, the majority of whom are students of color. Long Beach City College is a Hispanic serving institution, and of our student population 59% are Hispanic/Latinx, 14% are White, 12% are Black/African American, 10% are Asian & Filipino, 5% are multi-ethnic, and 1% are Pacific Islanders. An ideal candidate will demonstrate cultural competency in serving the diverse academic, socioeconomic, gender identity, sexual orientation, racial, and cultural backgrounds of community college student populations, including students with differing abilities. For more information on our college demographics please click here: https://www.lbcc.edu/pod/college-facts.

Long Beach City College is committed to empowering our students to become active, ethical participants in their learning, as well as in the democratic structures that give them voice and agency in shaping their society and world. In an environment that is caring, supportive, and inclusive, LBCC promotes equitable learning and educational achievement by delivering innovative, high-quality degree programs, certificate programs, holistic support services, and leading-edge workforce preparation for our diverse communities.

Please check out the LBCC mission and values and other strategic initiatives below to learn more.

Duties

GENERAL PURPOSE
Under the direction of an assigned administrator, plans and coordinates financial aid systems and reporting to support accurate, timely, and compliant processing for a high-volume operation. Provides lead technical direction for the financial aid information systems environment, implements system enhancements in response to evolving state and federal requirements, and collaborates with District Information Technology Services on updates, releases, incidents, security, and integrations. Supervises assigned technical staff within the Financial Aid Department and provides highly responsible and complex professional assistance to the Director, Financial Aid in areas of expertise. Performs related duties as assigned.

DISTINGUISHING CHARACTERISTICS
The Manager, Financial Aid Systems assists in overseeing and participating in major functions of the Financial Aid Department and provides professional-level support to the Director in managing information technology systems for financial aid processing, including the District's student information system, related third-party applications, and required state and federal systems. The position plans, tests, and implements system and process changes to meet regulatory requirements and prepares scheduled and ad hoc reports for operational monitoring, compliance, and audits. The role leads the design, operation, and maintenance of tools supporting departmental activities, assists with short- and long-term planning, development, and administration of departmental policies, procedures, and services, and directs day-to-day activities to support accurate and timely processing, delivery, reconciliation, and reporting of student aid.

For the full position description, please click here Manager, Financial Aid Systems.

Qualifications

Education, Training and Experience:Bachelor's degree from an accredited institution in information systems, accounting, finance, business administration, or a closely related field and five (5) years of increasingly responsible experience in financial aid operations or systems administration in an ERP/SIS environment, including business process review, design, or modification, with two (2) of those years serving in a lead or supervisory role; or an equivalent combination of training and experience.
* Experience is evaluated on the basis of a verifiable 35 hour week, unless specified otherwise. Prorated part-time experience may be acceptable.

Licenses; Certificates; Special Requirements:May require a valid California driver's license and the ability to maintain insurability under the District's vehicle insurance policy.
Meeting the minimum requirements of the position does not guarantee advancement in the selection process. Candidate qualifications will be assessed to determine those who meet and exceed requirements, and are deemed most competitive amongst the applicant pool to proceed.

Additional Information

APPLICATION AND SELECTION PROCESS:
To be considered a candidate for this position, all materials required should be received by the Long Beach City College Office of Human Resources by the closing date. Incomplete or late applications will be disqualified from further consideration. Qualified candidates will be notified in writing if they are moving forward in the selection process.

Application Process:

Submit a completed online application through NEOGOV that reflects how and why you are a highly qualified applicant. All portions of the application must be entirely filled out to be considered for this position. A limited number of candidates who best meet the needs of the District will be invited to continue in the examination process. It is important that your responses are clear and concise. Responses that are incomplete or unclear will not receive credit. The Work Experience you list on the application must also include all recent and relevant experience (including volunteer or unpaid work if the duties/responsibilities directly related to the job you are seeking) in order for your application and supplemental application to be considered. Experience is evaluated on the basis of a verifiable 35 hour week, unless specified otherwise. Prorated part-time experience may be acceptable. Successful candidates who pass all parts of the examination process will be placed on the eligibility list* in order of their relative merit as determined by these competitive examinations.
If the position requires a college degree, transcripts or copy of a diploma, the required document must be attached at the time of application. Unofficial transcripts are accepted during this phase. Proof of education for degrees or units outside the United States must include proof of educational equivalency. For experience and/or education substitutions, please make sure to attach a statement clearly outlining how your additional experience and/or education covers the minimum requirements and qualifies you to be considered for this position.
If you participate in and fail any examination segment, you must wait a period of 90 days (~3 months) to test again for the same classification.
During the recruitment process, LBCCD uses e-mail to contact or notify all applicants with important information. We encourage applicants to check their email account frequently. Please add "@lbcc.edu" and "@governmentjobs.com" to your Safe Senders List and/or Address Book to reduce the chance of messages from the Personnel Commission being delivered to Spam or Junk Mail. Questions? Please call (562) 938-4624.

Selection Process:

The following examination segments are pass/fail and may be utilized during the selection process:

screening of the applicant's training, background, and experience
scored evaluation of responses on a supplemental application/ subject matter expert (SME) review. *** Please answer each question thoroughly as they will be read and scored by SMEs***
in-person or online:
1. written examination(s)
2. qualifications appraisal oral examination
3. performance examination
4. technical oral examination
  (the above will be scored on a job-related basis)

**Please note that this schedule is tentative and subject to change**
Supplemental Application Scoring (depending on the size of the candidate pool): Week of Feb 9, 2026
Qualification appraisal interview (may be via Zoom or in-person): Week of February 23, 2026
Final interview (in-person only): Week of March 9, 2026

Test parts are determined by the size and competitiveness of the candidate pool. A limited number of candidates who best meet the needs of the District will be invited to continue in the examination process. It is important that your responses are clear and concise. Responses that are incomplete or unclear will not receive credit. The Work Experience you list on the application must also include all recent and relevant experience (including volunteer or unpaid work if the duties/responsibilities directly related to the job you are seeking) in order for your application and supplemental application to be considered. Experience is evaluated on the basis of a verifiable 40- hour week, unless specified otherwise. Prorated part-time experience may be acceptable. Successful candidates who pass all parts of the examination process will be placed on the eligibility list* in order of their relative merit as determined by these competitive examinations.

*** PLEASE NOTE: The District reserves the right to utilize a flexible pass point (cut-off score) on any test part to meet the staffing needs as determined by the District. Applicants that most closely meet the needs of the District will proceed with the recruitment process. ***

DISABILITY ACCOMMODATIONS

Individuals who require reasonable accommodations in the Application or Examination Process in accordance with ADA should notify the Human Resources Office at least 5 (five) days prior to the closing date, by calling (562) 938-4372 or emailing careers@lbcc.edu.

THE LONG BEACH COMMUNITY COLLEGE DISTRICT IS AN EQUAL OPPORTUNITY EMPLOYER

The Long Beach Community College District is committed to the principles of equal employment opportunity and equity-minded hiring practices. It is the District's policy to ensure that all qualified applicants for employment and employees have full and equal access to employment opportunities and are not subject to discrimination in any program or activity of the District on the basis of ethnic group identification, language, accent, citizenship status, race, color, ancestry, national origin, age (40 and over), sex, gender (including pregnancy, childbirth, breastfeeding or related medical conditions), religion, creed, sexual orientation, gender identity, gender expression, parental status, marital status, military or veteran status, physical or mental disability or medical condition, genetic information, or on the basis of these perceived characteristics.

Transfer Requests for current LBCC Employees:

District employees may request to transfer by completing the Transfer Request Form (Download PDF reader)(Download PDF reader)

Ancestral Land Acknowledgement
Long Beach City College acknowledges our presence on the traditional ancestral land of the Gabrielino/Tongva peoples. This land remains unceded territory. We acknowledge the painful history of genocide and forced removal from this territory. Long Beach City College honors and respects the Gabrielino/Tongva ancestors and their connection to this land.

To apply, visit https://www.schooljobs.com/careers/lbcc/jobs/5194231/manager-financial-aid-systems