Job Details

The Research Foundation For SUNY
  • Position Number: 3172129
  • Location: Albany, NY
  • Position Type: Business - Finance
Thank you for considering The Research Foundation for SUNY in your search.

About The Research Foundation for SUNY:

The Research Foundation for The State University of New York (RF) is the largest comprehensive university-connected research foundation in the country.

Our mission is to provide talent, services, and technology that empower SUNY to research, innovate, and transfer discoveries that transform the world's knowledge economy.

Our vision is to make SUNY the best place for faculty, students, and staff to research, innovate and solve the world's most pressing problems.

The RF serves SUNY by providing essential administrative services that enable SUNY faculty to focus their efforts on the education of students and the performance of life-changing research across a wide range of disciplines including medicine, engineering, physical sciences, energy, computer science, and social sciences. We work with the academic and business leadership of SUNY campuses to support research and discovery through the administration of sponsored projects and technology transfer and management of intellectual property for public benefit and economic growth.

The RF is committed to diversity, inclusion, and a working environment that enhances productivity creates personal and professional opportunities, unleashes everyone's full potential, and fuels innovation. We hold the organization and each other to the highest standards of integrity, accountability, and ethical behavior.

Visit www.rfsuny.org and connect with us on Facebook, Twitter, and LinkedIn. Learn about SUNY at www.suny.edu.

Job Description:

FUNCTION AND SCOPE:

Under the general direction of the Cash Manager, this position is split between cash receipts and payroll duties. The incumbent is responsible for processing corporate cash receipts including the analysis, identification, and application of daily incoming cash receipts including checks, wires, ACH, and foreign instruments. Perform accounting and monitoring duties primarily related to various cash management activities in the Oracle applications and banking institution systems. The incumbent is also responsible for processing and analyzing complex and/or confidential clerical and accounting duties for payroll and labor distribution functions. Includes reviewing, analyzing and input of data from forms, reconciling data, monitoring reports, troubleshooting, resolving issues, and/or making recommendations to the Payroll Manager for resolution. This job provides outstanding sponsored program administration services and stewardship to the SUNY community (faculty, students, and other staff) and sponsors, respectively.

DUTIES:

Cash Receipts:
  • Responsible for coordinating the daily cash receipts process including the daily deposit of checks, control of cash receipts, and cash assets of the corporation. Assist with daily deposit upload for all remote depositing locations from Key Bank to Oracle.
  • In the Oracle Receivables Module, responsible for:
    • Running the automated processes to create receipt batches in Oracle for both the incoming electronic (wires/ACH) receipts and daily deposited receipts.
    • Upload the previous day's electronic receipts from Key Bank's website into Oracle.
    • Identify and apply daily incoming electronic receipts, checks, and Federal Letter of Credit draws and all receipts received at Central Office.
    • Reconcile check batches and electronic receipt batches in the Accounts Receivable Oracle module.
  • Assist with the follow-up and resolution of the unapplied receipts. Interact with campuses, sponsors, and Sponsored Program Services (SPS) as necessary in the identification and posting of receipts.
  • Responsible for the remote deposit capture machine and updates of the software used by the Research Foundation to ensure the effectiveness and efficiency of the application in the day-to-day cash receipts process.
  • Work independently submitting, testing, and approving system changes in conjunction with ITS system analysts to enhance the cash receipt process.
  • Assist in the development of monitoring tools for the treasury function and use technology for continuous evaluation of upgrades to aid in accurate and reliable financial data.
  • Assist with resolving help desk tickets relating to cash receipts and provide cash receipts back up to campus and central office personnel as necessary. Provide guidance to users on how to find this information in the Oracle system when needed.
  • Update training documents and provide support for Treasury ICE.


Payroll/LD:
  • Review for accuracy and input biweekly payroll, SUNY payroll, and labor distribution (LD) activity for all Research Foundation operating locations that do not input their own LD and payroll information.
  • Contact campus operating locations pertaining to questions about payroll, SUNY payroll and assisting in documentation or research to any payroll problem.
  • Backup for biweekly payment of all voluntary withholdings such as the united way, parking, union dues, etc.
  • Backup for monitoring and taking necessary action on New York State Unclaimed property for all payroll checks.
  • Back up for the administration of stop check and reissue process.
  • Responsible for distributing payroll correspondence.
  • Communicate with new employees receiving check payments to encourage direct deposit.
  • Aid in other departmental projects under the direction of the Cash and Payroll Managers.
  • Be an effective team player by working with others to accomplish the above objectives and for professional development as an employee of the RF. This would include a constant review of processes being performed for continuous improvements; actively participating in the development and monitoring of performance measures for the team. Project a positive image of the Finance Office and the RF by how you conduct your daily activities.


Requirements:


EDUCATION/EXPERIENCE:

The position requires a Bachelor's degree or combination of education and equivalent years of experience in accounting, auditing, or grants administration. Advanced computer skills, including proficiency with Microsoft Office (Word, Excel, Outlook, and PowerPoint). Oracle Applications experience is desirable.

Additional Information:

As an Equal Opportunity / Affirmative Action Employer, The Research Foundation for SUNY will not discriminate in its employment practices due to an applicant's race, color, creed, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity or expression, transgender status, age, national origin, marital status, citizenship, physical and mental disability, criminal record, genetic information, predisposition or carrier status, status with respect to receiving public assistance, domestic violence victim status, a disabled, special, recently separated, active duty wartime, campaign badge, Armed Forces service medal veteran, or any other characteristics protected under applicable law.

The Company will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.

Review of applications will begin immediately and continue until the position is filled.

The Research Foundation for the State University of New York is not an agency or instrumentality of the State of New York. Employees of the Research Foundation for the State University of New York are not state employees, do not participate in any state retirement system, and do not receive state fringe benefits. The Research Foundation for the State University of New York operates under a contract with The State University of New York and receives no directly appropriated state funding.

Application Instructions:

Applicants interested in applying MUST submit the following documents here:

1. Resume/CV
2. Cover Letter

After submitting your resume/CV, the subsequent pages enable you to upload your cover letter and additional documents.

Returning Applicants - Login to your RF SUNY Careers Account to review your application.






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