Job Details

California State University, Stanislaus
  • Position Number: 3116237
  • Location: Turlock, CA
  • Position Type: Secretary and Administrative Assistants


Administrative Analyst/Specialist


Job no: 513603
Department: Strat Plan,Enroll,Mgmt,Innovat
Work type: Staff
Location: Stanislaus - Turlock
Categories: Unit 9 - CSUEU - Technical Support Services, Administrative, Probationary, Full Time

Position Summary
(Classified as: Administrative Analyst/Specialist, Non Exempt, Range 1)

Full-time position available on or after July 1, 2022 in Admissions and Outreach Services.

Under the general direction of the Interim Director, Admissions and Outreach Services (AOS), this position will maintain the communication plan for prospective and applicant students. Maintenance includes, copywriting and creating persuasive content for marketing, queuing emails, and reviewing communication results. The incumbent will collaborate on creative brainstorming and planning. In addition, this position will maintain the enrollment management data system for prospective students, including importing, exporting, updating and purging data from several data sources.

Job Duties
Duties include but are not limited to:
  • Maintain and implement the communication plan for prospective and applicant students.
  • Use excellent written communication and visual design skills to create persuasive outreach presentations and other marketing pieces to increase prospect pool and yield.
  • Collaborate on creative brainstorming and planning of communication plan and other marketing. Create accurate email targets for prospective and applicant students.
  • Manage student data which contains information on prospective, applicant, and current students.
  • Import, export, update, format, and purge student records as required, ensuring data integrity at all times.
  • Create user accounts and train new users. Provide enrollment reports, run and update queries.
  • Manage mailings for applicants. Including downloading, importing, and printing admission letters, troubleshooting issues, and ensuring inventory is available to complete mailing jobs.
  • Provide administrative and technical support for AOS events and mailing modules, specifically managing registration set up, creating event templates and communication plan.
  • Create inquiry and appeal forms, and automate corresponding communications.
  • Other duties as assigned.

    Minimum Qualifications
    Education: Education: Bachelor's degree and/or equivalent training OR a combination of education and experience which provides the required knowledge and abilities.
    Experience: Experience: Minimum of two years of administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs

    Preferred Qualifications

  • Demonstrated experience using CRM software and web-based data applications.
  • Experience producing reports and running queries through reporting software.
  • Excellent written communication and thorough knowledge of English grammar, punctuation, and word usage.
  • Must be able to work with confidential information.
  • Demonstrated experience collaborating on creative brainstorming and planning.
  • Ability to take initiative and problem solve.
  • Experience and/or training in design/graphic art.

    Knowledge, Skills, Abilities

  • General knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods.
  • Working knowledge of general practices, program, and/or administrative specialty.
  • Basic knowledge of and ability to apply fundamental concepts.
  • Working knowledge of budget policies and procedures.
  • Ability to learn, interpret, and apply a wide variety of policies and procedures relating to and impacting the applicable program, organizational unit, and/or administrative specialty.
  • Knowledge of basic methods and procedures for research and statistical analysis and the ability to apply them.
  • Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques.
  • Ability to organize and plan work and projects including handling multiple priorities.
  • Ability to make independent decisions and exercise sound judgment.
  • Ability to compile, write, and present reports related to program or administrative specialty.
  • Demonstrated ability to establish and maintain effective working relationships within and outside the work group and serve as a liaison for the organizational unit.

    Special Conditions
    CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at:
    https://calstate.policystat.com/policy/9779821/latest/

    Salary Range
    Anticipated salary will be $3,288 - $3,781 per month plus excellent paid benefits. Salary will depend on the qualifications of the successful finalist. (Full Admin Analyst/Spclst, Non-Exempt range: $3,288 - $6,347 per month)

    Compensation & Benefits
    Commensurate with qualifications and experience. As a member of the 23-campus CSU System, we offer an extremely competitive benefits package that includes, but is not limited to, outstanding vacation, health, dental, and vision plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 14 paid holidays a year. Link to Bargaining Unit: R09 Benefits Summary: CSU Employee Benefit Summary

    How to Apply
    To be considered, qualified candidates must submit a completed Stanislaus State online employment application, cover letter, and resume. Applications are accepted electronically only. Please note that failure to completely fill out each section of the online application may result in your application not receiving consideration. To apply online, please click the "Apply Now" button on this page.

    Applications will be processed in accordance with Article 9.3 of the CSU/CSUEU Memorandum of Understanding. Preference will be given to qualified individuals currently employed at CSU Stanislaus in bargaining units 2, 5, 7, and 9 except when it is determined that it is necessary to appoint outside applicants to meet the best interest of the campus by obtaining specialized skills and abilities not available from current employees.

    Application Deadline
    OPEN UNTIL FILLED; SCREENING TO BEGIN ON OR AFTER JUNE 13, 2022 (Applications received after the screening date will be considered at the discretion of the university.)

    Criminal Background Clearance Notice
    Satisfactory completion of a background check (which includes checks of employment records, education records, criminal records, civil records; and may include motor vehicle records, professional licenses, and sex offender registries, as position requires) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

    Additional Information
    Campus & Area
    California State University, Stanislaus serves the San Joaquin Valley and is a critical educational resource for a six-county region of approximately 1.5 million people. The University is fully committed to creating a culture of diversity and inclusion - one in which every person in the University community feels safe to express their views without fear of reprisal. Widely recognized for its quality academic programs, the University has 10 nationally accredited programs and 662 faculty members. 94 percent of full-time faculty holds doctorates or terminal degrees in their fields. The University offers 43 undergraduate majors, 16 master's programs, 7 post-graduate credentials, a doctorate in education and serves more than 10,000 students. New instructional facilities have been built for the unique pedagogy of professional programs, laboratory sciences and performing arts.

    Stanislaus State continues to receive national recognition with its ranking as one of the best 384 colleges in the nation by The Princeton Review. The University was one of 12 public universities in the nation to be recognized by the American Association of State Colleges and Universities for demonstrating exceptional performance in retention and graduation rates. In addition, U.S. News and World Report ranks Stanislaus State in its top 10 among public universities in the West, while Washington Monthly honored Stanislaus State as the West's No. 1 university for the money. Stanislaus State also is recognized as a Hispanic-Serving Institution (HSI) by the U.S. Department of Education.

    Clery Act Disclosure

    Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the annual security report (ASR), is now available for viewing at https://www.csustan.edu/annual-campus-security-report. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Stanislaus State for the previous three years. A paper copy of the ASR is available upon request by contacting the office of the Clery Director located at One University Circle, Turlock, CA 95382.

    Equal Employment Opportunity

    The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered veteran status, or any other protected status. All qualified individuals are encouraged to apply. The person holding this position is considered a mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083, revised 7/21/17, as a condition of employment.

    Applicants requiring necessary accommodations to the application process may contact the Human Resources Department at (209) 667-3351. California Relay Service is available at (800) 735-2922 voice and (800) 735-2929 TDD. As a federal contractor, we are committed to attracting a diverse applicant pool. Please consider completing the Voluntary Self-Identification of Disability form (your response will not be shared with the search committee) at: Voluntary Self-Identification of Disability PDF Form.

    CSU Stanislaus hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.

    The individuals who appear to be the best qualified for this position will be contacted by telephone or email for an interview.

    INFORMATION CONTAINED IN THIS ANNOUNCEMENT MAY BE SUBJECT TO CHANGE WITHOUT NOTICE



    To apply, visit https://careers.csustan.edu/st/en-us/job/513603/administrative-analystspecialist





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