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FLSA Status: Exempt
Months Per Year: 12
Hours Per Week: 37.5
65% Budget Administration:
Work with the Dean, Associate Dean, Assistant Provost for Academic Affairs and departments to develop and submit an annual operating budget, and make strategic budgetary projections and recommendations for Albers School of Business and Economics
Review and approve expenditures, travel reimbursements and purchase requisitions for all school budgets, including salary and operating budgets, institutional, endowed funds and gift accounts.
Prepare and maintain databases and reconcile accounts monthly for continual tracking of all college budgets.
Provide regular analysis, monitoring, and reconciliation of budget reports as well as budget transfers and adjustments to ensure accuracy of records. Provide customized reports to the Dean, Associate Dean, and Assistant Provost upon request.
Manage faculty recruitment funds, process reimbursements for candidates and provide final accounting to Provost's Office.
Oversee purchasing for departmental annual capital equipment allocations, including developing request forms and assisting with purchases.
Oversee and monitor new faculty start up accounts including processing purchases requests, reimbursements and bi-annual budget check in meetings.
Work closely with other departments on campus, including the Controller's Office, Provost's Office, and University Budget Office to resolve School budget issues.
Represent Albers School of Business and Economics on select university committees such as the Major Financial Managers Group and the Academic Budget Managers Group.
25% Personnel Coordination:
Manage all aspects of the faculty contract process, including processing salary adjustments, requests for supplemental pay, summer teaching contracts and other contractual agreements.
Reconcile monthly faculty and staff payroll report for accuracy.
Work closely with departments and faculty services to process all adjunct letters of appointment, assist with the on boarding of all new adjunct faculty and process hiring paperwork, monitor and reconcile adjunct funds, and request reimbursement from other budgets when appropriate.
Manage financial aspects of job postings and position descriptions for school staff, temporary employee hiring and supplemental pay postings.
Train and supervise 3 Administrative Assistants regarding departmental budget management providing guidance regarding fiscal forms, policies, procedures and generally accepted accounting principles, affecting sound fiscal management practices and accountability. Provide back up for departmental budgets when Administrative Assistant positions are vacant.
At least 3 years organizational experience with managing and monitoring budgets
Excellent communication skills
Ability to work both alone on large projects and as part of a collaborative team
Comfortable learning new information systems and using spreadsheets
Bachelor's Degree or higher
Benefits at a Glance
Consistent with its fundamental Jesuits value, Seattle University offers a wide range of benefits designed to care for the whole person. Choose from three different medical plans, a dental and vision insurance programs. You may also take advantage of 100% tuition remission benefits for the employee and dependents, a subsidized transportation benefit, a wellness program with an onsite fitness facility, and a wide variety of campus events. Enjoy a generous holiday schedule, including a paid Christmas break closure, vacation and paid sick leave, and paid community service leave. For more information explore the Benefits website at: https://www.seattleu.edu/hr/benefits/
Applicants are also strongly encouraged to attach an electronic cover letter and resume when applying. Persons who need assistance with the recruitment process may contact the Office of Human Resources at: 206-296-5870. Job postings are open until filled, unless otherwise specified.
To apply, visit: https://seattleu.csod.com/ats/careersite/JobDetails.aspx?site=2&id=1466
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