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Director of Payroll Services
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Position Number: 4792968
Location: Eugene, OR
Position Type: Business and Financial Management

Director of Payroll Services

Job no: 532905

Work type: Officer of Administration

Location: Eugene, OR

Categories: Accounting/Finance, Executive/Management/Director, Human Resources

Department: Business Affairs
Appointment Type and Duration: Regular, Ongoing
Salary: $110,000 - $125,000 per year
Compensation Band: OS-OA10-Fiscal Year 2023-2024
FTE: 1.0

Application Review Begins

November 22, 2023; Position open until filled

Special Instructions to Applicants (Updated)

Application materials must include a resume and contact information for three professional references.

Department Summary

Payroll Services is a unit within Business Affairs in the Finance and Administration portfolio. Finance and Administration is a vibrant and varied portfolio serving all aspects of campus life. Our employees perform a wide range of functions including offering essential financial tools and support to the university's many departments, providing key resources to employees, and keeping the campus safe, clean, accessible, and beautiful.

Business Affairs (BA) provides efficient and effective business services for University of Oregon (UO) students, faculty, and staff; manages and secures UO material assets; and ensures UO business is conducted in accordance with all applicable regulations, policies, procedures, Generally Accepted Accounting Principles (GAAP), and sound business practices.

Business Affairs consists of 5 divisions reporting to the Associate Vice President for Business Affairs/Controller and provides direct services to staff, students, and UO departments: Financial Services/Accounts Payable/Travel, Student Financial Services, Payroll, BA Information Systems, and Treasury Operations. These divisions manage one of the largest payrolls in Eugene, support UO supplies & services expenditures totaling more than $500 million annually, and manage the billing and collection of tuition and fees for more than 24,000 students. Business Affairs has approximately 60 FTE, and an annual operating budget of $6.6 million.

Position Summary

The Director of Payroll Services oversees operations for the university's central payroll office, including payroll accounting and academic pay, classified pay, graduate employee pay, student pay, and foreign national pay. Functions of the payroll division include:

Process monthly payroll for approximately 11,000 employees

Distribute funds to payroll-related vendors, including PEBB, PERS, TDI, and the IRS

Coordinate/perform federal (941, W-2, 1042) and multiple states' tax reporting

The Director reports to the Associate Vice President for Business Affairs/Controller and is responsible for supervising a team of payroll professionals. This position will participate as a member of the BA management team to provide strategic planning, vision, and goal setting consistent with the BA operating principles.

The University of Oregon and Business Affairs are committed to creating a more inclusive and diverse institution and seek candidates with demonstrated potential to contribute positively to our diverse community. The ideal candidate will offer skills and experience that contribute in ways that enhance our student experience, our employee environment, and our customer service outreach, and will possess a leadership style that promotes diversity in the workplace.

Minimum Requirements

Bachelor's degree in accounting, finance, business, or related field plus three (3) years of relevant experience; OR an equivalent combination of education and experience.

Two (2) years of management experience, including employee supervision and budget responsibility and authority.

Professional Competencies

Ability to work effectively and respectfully with faculty, staff, students, and outside professionals from a variety of diverse backgrounds in a collaborative setting.

Ability to present information and ideas clearly and effectively in a variety of modalities, tailored to the intended audience.

Ability to provide proactive project management in a fast-paced environment.

Ability to effectively manage and prioritize competing demands.

Proficiency with computers and Microsoft Office products (primarily Excel and Word).

Ability to gather and analyze data and prepare analyses and reports.

Extensive knowledge of multi-state, federal, and international wage and hour laws and regulations, including interpretations.

Preferred Qualifications

Experience with Ellucian Banner software.

Experience with UKG Ready time and attendance system.

A related professional certificate such as CPP.

Experience working in a university, unionized environment, or other complex setting that uses a central payroll processing system.

FLSA Exempt: Yes

All offers of employment are contingent upon successful completion of a background inquiry.

The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans and paid time off. For more information about benefits, visit http://hr.uoregon.edu/careers/about-benefits.

The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at uocareers@uoregon.edu or 541-346-5112.

UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Civil Rights Compliance, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination.

In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at https://clery.uoregon.edu/annual-campus-security-and-fire-safety-report.

To apply, visit https://careers.uoregon.edu/en-us/job/532905/director-of-payroll-services