Job Details

Cal Poly Corporation
  • Position Number: 2505694
  • Location: San Luis Obispo, CA
  • Position Type: Human Resources


HR Coordinator

Cal Poly Corporation




Posting Number
201000577

Hiring Range
$19.47-$23.00 per hour

Full Time or Part Time
Full Time

Job Description SummaryOversee all Human Resources (HR) customer service desk activities. Responsible for tracking, auditing, and resolving general system related issues and HR inquiries. Perform clerical and technical duties on behalf of the Human Resources department's operations, including payroll form processing, data entry, and generating correspondence and reports. Serve as back-up to the HR Manager. Train, assign, and review work of intermittent and student assistants.

Minimum Qualifications
  • High school degree or equivalent
  • Minimum three years of experience performing data processing and complex clerical activities
  • Minimum two years of experience in a Human Resources department performing employment or payroll data entry and related tasks
  • Ability to perform highly responsible and confidential duties
  • Excellent computer skills including Microsoft Word and Excel, electronic mail/calendar and internet
  • Ability to prioritize, plan, organize, and meet time lines
  • Ability to manage tasks, train and evaluate the performance of assigned personnel
  • Ability to establish and maintain cooperative and effective working relationship with others
  • Excellent verbal and written skills and the ability to interface with all levels of staff, university community, including students, faculty and staff, and the public
  • Interpersonal skills using tact, patience, and courtesy
  • Ability to maintain regular and reliable attendance
  • A background check is required for all regular benefited positions
  • The person holding this position is considered a mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment

    Preferred Qualifications
  • Experience working with HRIS and Payroll systems preferred
  • Supervisory experience preferred
  • Records retention and record maintenance experience preferred

    Physical Demands
  • Hearing and speaking to exchange information in person or on the telephone
  • Dexterity of hands, fingers, and wrist to operate a computer keyboard and calculator
  • Seeing to read a variety of materials
  • Sitting or standing for extended period of time
  • Physical agility to lift 20 pounds to shoulder height
  • Physical agility to lift, carry, push, or pull objects

    Typical Essential Functions
  • Provide excellent customer service and friendly reception to all internal and external customers, and ensure coverage for the HR counter during business hours
  • Input employment related transactions to maintain the Human Resources database and payroll system and to produce reports to distribute to departments electronically and manually as necessary
  • Process personnel information forms for all employees and input payroll additions, deletions and changes; confer with departments regarding any inaccuracies or incompleteness in forms; enter data from forms including W-4, insurance, and other voluntary deduction authorizations
  • Responsible for resolving HR and payroll related inquiries. Receive and process all requests for assistance via telephone, email, etc. regarding human resource related topics. Including requests for data, departmental inquiries for pay, documentation, and investigation of system anomalies
  • Accountable for accuracy of all data input by the HR Coordinator and student/intermittent HR assistants by auditing work, running system reports in coordination with payroll processing, and consistently communicated processes and training to all performing data input
  • Confer with the payroll department regarding payroll adjustments
  • Confer with appropriate personnel in Cal Poly Corporation departments regarding outstanding employment documents for employees who have submitted time cards or electronic timekeeping data; verify dates for each change made in various payrolls
  • Maintain Human Resources files, including record retention and mass termination processing
  • Ensure the accuracy and timeliness of new employee paperwork (accurate payroll documents, etc.); check accuracy of I-9 documents processed for each new employee to ensure compliance with regulations; identify any incomplete or inaccurate information on documents and/or additional documents which may be required because of VISA or resident alien status; confer with Cal Poly Corporation departments and State University departments regarding proper I-9 completion. Track expiring I-9 documents and follow-up with employee and department
  • Participate in testing and training phases of new system implementations and updates. Provide feedback of system issues and make recommendations for system improvements
  • Complete verifications of employment from requesting agencies
  • Coordinate audit requests and submissions for CPC Human Resources
  • Identify the need for new procedures or necessary communications
  • Oversee Federal Work Study program data entry input for student awardees into the university student administration payroll system and submission of appropriate information to CPC payroll for processing
  • Complete unemployment claims and work with department managers to obtain required information
  • Oversee background check process and procedures for non-benefited employees. Track and ensure completion of criminal background checks for required employees
  • Serve as backup to HR Managers, HR Coordinator, and other Human Resources staff, including receiving visitors and telephone calls and providing information and assistance
  • Oversee interview and selection of intermittent and student assistants for the Human Resources department; train new employees regarding procedures; check their completed work for accuracy and thoroughness; assign and direct work for intermittent and student employees
  • Oversee scheduling of intermittent and student assistants to ensure coverage of HR front counter
  • Process check requests as necessary and assist in the development and maintenance of department forms, policies and procedures. Document policies and procedures as necessary
  • Process and distribute department mail. Provide clerical and special project support as needed by the Human Resources Director and Recruiting Specialist
  • Oversee the coordination of HR related tasks with Conference and Event Planning (CEP) for CEP run events
  • Direct and monitor direct reports to ensure that they remain in compliance with policies and procedures. Subordinates may include: (2-4) student and intermittent employees
  • Perform other duties assigned

    Special Instructions to ApplicantsIncumbent is required to report to work site for shifts in San Luis Obispo, California to perform essential functions of the job.

    This position is benefit eligible. Cal Poly Corporation provides excellent benefits including medical, dental, vision, life insurance, retirement, paid sick leave/vacation and holidays.

    Employment is contingent upon the successful completion of a criminal background check, educational and employment verification, and reference check, as required.

    AA/EEO/Disability/Protected Veteran Employer

    To apply, please visit: https://www.calpolycorporationjobs.org/postings/1628







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