Job Details

Volunteer State Community College
  • Position Number: 2029465
  • Location: Gallatin, TN
  • Position Type: Business and Financial Management

Position Summary: Records and reconciles transactions of the daily financial operations for the college including fiscal year closings and preparing financial statements and schedules, and budget preparation. Assists with the preparation of the financial reports, schedules and footnotes for the college. Assists in verifying that the accounting records are maintained in accordance with governing policies, procedures, and regulations. Performs all financial aid draws. Assists with the schedules and footnotes for the year-end financial reporting for the College. Grant accounting. Assists Assistant Director with BDMS system. Responsible for maintaining accurate and current capital asset reporting and schedules. Responsible for issuing 1098T forms.

Duties and Responsibilities:

Grant Accounting - reviews grant applications, compile and analyze expenditures, prepare billings, arrange draw downs, work with Grants Administrator and Project Managers. Reconciles grant funds in Banner.

Manages, reconciles, and prepares reports/draw down requests for all financial aid programs, including direct lending, for VSCC. Assists with the preparation of budgets, annual financial statements, schedules and related footnotes for all reporting entities.

Prepare the monthly LGIP reconciliation.

Responsible for maintaining the capital asset records, including tagging, depreciation and reporting for all entities. Record Edison entries from TBR.

Maintain and reconcile plant funds and prepares informational reports as requested.

Prepares Schedule of Expenditures of Federal Awards.

Maintains confidentiality of information and works in accordance with FERPA guidelines on the information disclosure.

Works with internal and external auditors, as requested.

Maintains a good working relationship with the staff at VSCC.

Assist Assistant Director with BDMS system.

Prepares the college Sales Tax returns.

Review of check files prior to scanning.

In conjunction with Assistant Director, responsible for annual preparation and issuance of the 1098T forms.

Prepares college, TBR and THEC reports, as requested.

Maintains Banner and related reporting systems to assure the systems function properly and accurately. Attends training sessions, tests, and implements new versions of Banner, or other software as needed.

On a rotating basis, processes payroll transactions; to include transmitting direct deposit files, printing checks, and remittances and feeding files into the financial system.

Use the college report writer and other tools to assist in financial reporting.

On a rotating basis, run the student purge for non-payment.

Check the daily feeds from Student to Finance.

Serve as the back-up for the TnEcampus Revenue Share Report.

Assists with student inquiries and cashiering as needed.

Willingness to assist as needed with Business Office functions.

Cross training with other staff to fill in as needed, including assisting with student accounts receivable, cashiering, financial aid disbursement as requested.

Participates in committee meetings as assigned.

Other duties as assigned.

Required Qualifications: Bachelor's degree with a major in accounting. Five (5) years of progressive accounting responsibility.

Preferred Qualifications: Governmental accounting or auditing in higher education setting. Experience with Ellucian Banner ERP system, grant accounting, Capital Assets and/or IRS 1098T forms a plus.

Knowledge, Skills, Abilities, and Work Characteristics: Must demonstrate excellent communication skills (written and verbal). Must be committed to a positive customer service philosophy and willingness to work with others. Knowledge and experience using a large ERP system. Advanced skill level using Microsoft Excel, Word, Outlook, and Internet. Knowledge and understanding of principles and procedures of financial record keeping and reporting. Must have proven problem solving ability and skills. Ability to learn and document accounting processes. Confident in using own initiative, prioritizing workload and meeting deadlines. Detail oriented and with proven analytical and organizational skills.

Pay Rate: 44,090.00 - 55,120.00 annual salary depending on experience

Open until Filled: Yes

Special Instructions to Applicants:

Unofficial transcripts are acceptable for the application process. Official transcripts will be required upon hire.

Applicants may be subject to a background check.

To apply, visit

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