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Purchasing and Contract Specialist
Job no: 531335
Work type: Classified Staff
Location: Eugene, OR
Categories: Accounting/Finance, Administrative/Professional, Administrative/Office Support, Business Administration/Management, Human Resources
Department: Provost's Administrative Services Team (PAST)
Classification: Buyer 2
Appointment Type and Duration: Regular, Ongoing
Salary: $18.92 - $28.59 per hour
Review of Applications Begins
Position closes March 13, 2023
Special Instructions to Applicants
Please include a resume with your UO application.
The University of Oregon is in the process of creating a shared services model for human resources across many areas of our campus. The Provost's Administrative Shared Services Team (PAST), a new shared service unit within the Office of the Provost (OtP) portfolio.
Within the Office of the Provost, the Provost's Administrative Services Team (PAST) will provide business and administrative services within the Office of the Provost portfolio. PAST provides high quality service to a diversity of units in the Office of the Provost, in the areas of: human resources, budget and finance, payroll, purchasing, contracting, travel, accounts payable/receivable, and grants management. PAST will ultimately provide administrative services for several organizations within the OtP portfolio including, for example: Division of Global Engagement; Environment Initiative; Jordan Schnitzer Museum of Art; Museum of Natural and Cultural History; Office of the Provost; Sport and Wellness Initiative; Undergraduate Education and Student Success; and University Libraries.
The units supported by PAST constitute a large business enterprise consisting of more than 1,500 employees and total operating expenditures of more than $73.5 million, all funds. PAST itself is projected to have an estimated 16 FTE.
The Purchasing and Contracts Specialist is responsible for purchasing a wide variety services and supplies to meet PAST client needs at the best possible price. This will include reviewing purchasing requests, processing accounts payable, securing bids, and contracting with vendors. They will comprehensively process all transactions from beginning to end, providing a high level of customer service and support, including advising units on determining purchasing needs and suppliers, and ensuring that requests are handled with efficiency and accuracy while adhering to university policy and applicable laws. They will provide investigation, technical advice, and consultation as a subject matter expert (SME) for purchasing, contracting, and accounts payable.
This position is responsible for the dissemination and communication of applicable procedures and practices to all PAST partner units' employees. In addition to creating internal processes that ensure compliance with local policy, and applicable laws and regulations, this position initiates and completes transactions related to contracts, accounts payable, and purchasing. This includes vendor relations and set up, contract and purchasing order processing, and assistance with requests for proposals or bids as needed. When doing so, it provides timely communications with both customers and the vendor to ensure timelines are met, and the process runs efficiently.
Maintaining a high level of professionalism, the individual in this position must be able to independently research, analyze, and report on various transaction requests and advise clients and PAST administrators accordingly. This position requires a commitment to maintaining the highest ethical standards within the department and university.
Additionally, this position provides back up to travel requests and other business operational transactions within the PAST Shared Services team.
FLSA Exempt: No
All offers of employment are contingent upon successful completion of a background inquiry.
This is a classified position represented by the SEIU Local 503, Oregon Public Employees Union.
University of Oregon students and employees are required to be vaccinated against COVID-19. For additional information see: https://hr.uoregon.edu/uo-covid-19-vaccination-requirement-employee-process.
The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans, and paid time off. For more information about benefits, visit http://hr.uoregon.edu/careers/about-benefits.
The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at firstname.lastname@example.org or 541-346-5112.
UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Civil Rights Compliance, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination.
In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at https://clery.uoregon.edu/annual-campus-security-and-fire-safety-report.
To apply, visit https://careers.uoregon.edu/en-us/job/531335/purchasing-and-contract-specialist
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