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Strategic Sourcing Administrator
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Position Number: 5241418
Location: Lubbock, TX
Position Type: Business - Finance

Strategic Sourcing Administrator
Lubbock
37524BR
Procurement Services

Position Description
Performs managerial work providing direction and guidance in setting and achieving goals and objectives; developing policies; reviewing guidelines, procedures, rules, and regulations; establishing priorities, standards, and measurement tools for determining progress in meeting goals; coordinating and evaluating program activities; and establishing and monitoring budgets. May plan, assign, and supervise the work of others. Works under limited supervision with latitude for the use of initiative and independent judgment.

Major/Essential Functions
Prepare highly technical and complex specifications, solicitation documents, contract supporting documents, and value analysis with a focus on and in support of research initiatives. Thoroughly research and analyze solicitation requests and manage the development of the specifications that will be consistent with contract expectations, mitigate risk for the institution, legal and policy requirements, and provide overall best value. Prepare requests for proposals, competitive sealed bids, requests for quotations, and requests for statements of qualifications (collectively, solicitations).

Evaluate solicitation responses; review language and submittals in proposed contracts/agreements to ensure compliance with governing regulations and University policies; evaluate best business practices and propose alternate language to mitigate risks and improve outcomes for the University. Negotiate financial/business terms for the best value before the final contract award. Manage pre-bid/pre-proposal, pre-award, and any other solicitation conferences and meetings, serving as the primary contact and repository for all documentation. Coordinate and manage activities of evaluation committees while maintaining ethical standards in compliance with solicitation team rules. Obtain all required disclosures, conflicts of interest, and nepotism documentation as required by TTU and state policies. Prepare and maintain accurate records and documentation on all solicitations, responses, correspondence, and related follow-up correspondence. Assess vendor qualifications, financial status, and service history to determine reliability and viability as a vendor of choice. Conducts a value analysis to support and document decisions. Assists research initiatives in the solicitation and contract process related to research and technology, including TTU contracts and any cooperative contracts.

Monitors and evaluates current and potential vendor performance; determines compliance with established contractual obligations, end-user satisfaction, and service support networks/delivery and reputation; prepares reports as appropriate. Develop plans for service improvements and implement corrective actions as required. May determine the inclusion/exclusion of vendor(s) from future contracting status. Notify end-users of actions taken and the rationale for doing so. Serves as a liaison for research and technology vendors.

In coordination with campus contacts, develop and maintain working relationships with internal research-focused customers to identify and address needs continually. Routinely consult with end-users to discuss, evaluate, and plan for current and future needs. Works with Procurement leadership to improve communication channels with researchers. Participates and helps facilitate the Research Procurement Council and facilitates and develops teamwork plans as needed. May support the AVP in the Research Security Council and other research-related working groups.

Has a strong understanding of the procurement and contract processes and best practices. Monitors other non-research delegated purchases for compliance with contracts as assigned. Review price index publications to obtain information necessary to review and negotiate contract renewals and new contract terms. Process transactions in accordance with University, Federal, and State policies from the requisition, to contract formation, and concluding with contract closeout. Must be trained, knowledgeable, and maintain oversight of research transactions related to research acquisitions including, but not limited to, Uniform Guidance requirements, export controls, customs, EH&S requirements, federal equipment rules, federal cost accounting standards, and State of Texas research requirements. Works with other A&F departments to drive efficiencies while maintaining the appropriate compliance requirements. May support other research, scientific, and technology-specific initiatives.

Required Qualifications
Bachelor's degree in area of expertise or closely related area required. Four years of experience in planning, developing, or implementing programs or research grants. Additional education may substitute for required experience on a year-for-year basis.

Preferred Qualifications
Accounting and Finance experience, Banner, Sciquest (TechBuy), Microsoft Office Suite. Knowledge of State and/or University purchasing procedures, laws, and administrative codes. Bachelor's degree plus six (6) years of purchasing and/or contracting experience.
Possess strong skills in the following areas: negotiation, inclusive relationship management, impeccable time management, strategic thinking, and collaboration.

To apply, visit workattexastech.com

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, disability, genetic information or status as a protected veteran.